HR Administrator, Quartix, Newtown

Job Title:                          HR Administrator

Based at:                          Quartix Limited, Newtown Office

Reports to:                       HR Business Partner

Job Purpose

To assist and work with the HR Business Partner and CFO to ensure the Quartix HR Dept remains fully updated and compliant with all HR related laws and regulations.

Work to assist line managers ensuring that all data on the HR database system (currently IRIS) is up to date and correct.

Checking that all procedures are followed such as:

·        Rights to work checks are carried out and documented

·        New starter information is gathered and filed

·        IT department is informed of new starters/leavers and dates

·        self cert forms are completed and filed

·        return to work interviews are conducted

·        amendments to contract are issued and filed

·        probation forms are completed

·        Data protection is observed

Issuing of paperwork including:

·        Issuing letters regarding offers of employment, probation, maternity, resignation, termination, etc are completed in a timely manner.

·        Issuing Contracts for new starters across the world

·        Ensure that all new starters details are input on to IRIS including starter forms, passport, right to work documentation, photos and group life assurance.

To ensure staff are aware of all staff handbook and business policies.

Key responsibilities

·        Ensuring that Quartix maintains compliant processes and remains compliant (e.g., appropriate checks when recruiting people – right to work checks are conducted and documented)

·        Administration to deliver Quartix’s HR schemes including:

o   Annual leave scheme

o   Cycle to work scheme

o   Applicable insurance/life assurance schemes/voucher schemes benefit packages

·        Provide starters/leavers/changes in contract information to Finance on a monthly basis

·        Ensure the HR database is up to date, accurate and complies with legislation

·        Assist the HR Business Partner and Line Managers when required on ER issues, work with managers to support them through process/taking notes when required.

·        Assist with the recruitment process

·        Any additional office support projects as required – including staff events, charity work

General responsibilities

·        Remain professional with all team members and ensure that HR issues are kept confidential within the HR team and relevant line managers.

·        Contribution towards improvement in procedures and systems.

·        Ad hoc assignments as required.

Person specification template

Criteria

Skills and abilities

In this section please list what skills the applicant would need to do the job

·        Strong organisational and administrative skills

·        High level of confidentiality

·        Able to work on own initiative

·        Strong communication skills both written and verbal

·        Flexibility and willingness to learn

·        The ability to work accurately with attention to detail

·        Ability to prioritise competing and varied demands

Experience

In this section please list what experience the person would need to do the job

·        Previous experience in an HR environment, desirable but training can be given

·        Experience with working with software/databases

·        Ability to work autonomously when required but also collaboratively with the HR team.

Knowledge

In this section, please list what knowledge this person would need to do the job?

Please include any specific qualification or training requirements.

·        Sound knowledge of HR practices and legislation

·        Good IT skills, which must include use of Word, Excel and other Microsoft packages.

Personal attributes and other requirements

In this section, please list any other qualities you are looking for from the applicant+

·        Ability to work under pressure and to a timetable

·        Conscientious and have excellent attention to detail

·        Be a good team player demonstrating loyalty and commitment to deadlines and team members

·        Tact and diplomacy

·        Confidentiality and Professionalism in an HR environment.